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The best file management software should be able to manage electronic information and records within an organization's workflow while allowing users to manage the creation, storage, and control of records.
The management of electronic documents is based on an Electronic Document Management System (EDM) which structures and facilitates access, traceability, history, and version of documents within a company while ensuring the safeguard of your data.
An Electronic Document Management System (EDMS) is a software designed to help organizations centralize, store, search, retrieve, and access documentation from various systems and locations.
A document management system is relatively simple, but there is a wide range of software products under the DMS umbrella. Here are some examples of electronic document management systems types: - Records Management Systems: this is a system that maintains records and makes them easily accessible and retrievable. This type of system is primarily used by regulated industries such as legal, healthcare, and government agencies. - Workflow Systems: this system automates repetitive processes to save time, minimize errors and speed up specific workflows. - Enterprise Content Management (ECM) Systems: Manage content specific to an organization's needs and functions based on business workflows, processes, and policies. This tool enables organizations to transform unstructured information such as Word documents, Excel spreadsheets, PDFs, and scanned images into information that is stored and accessible to the right people at the right time. - Content Management Systems (CMSs): this is a system that organizes and delivers a wide range of content to users who want to upload, download, share or publish documents online.
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